Maintenance Planner/Scheduler

Position Summary

The Maintenance Planner is responsible for all aspects of planning work in a safe and efficient manner daily for up to 20 Mechanics and Electricians. As a member of the Maintenance Department, the Maintenance Planner reports to the Maintenance Manager.

Position Responsibilities

Screens and scopes work requests:

• Utilize CMMS computer software and other computer applications to support the maintenance function
• Perform field walkdowns to determine appropriate job work scopes
• Evaluate work requests for duplication, validity and backlog priority. Consult with Line Coordinator, Supervisor, RE or others as needed
• Reject work requests as needed and inform originator of reason for rejection
• Manage PM’s to generate at the proper frequency

Conducts maintenance planning activities:

• Develop job plans with necessary information to allow efficient scheduling, assignment, and execution of maintenance work
• Invest detailed job planning into work orders where meaningful value can be added. Consult experienced Mechanic/Technicians, Supervisor, RE, Line Coordinator and others to develop job procedures with technical specifications
• Pass less complex work orders through planning with minimal input where detailed planning is not needed, or value added
• Move Planned Work Orders to the Ready to Schedule Status
• Develop detailed parts/materials list, tools required, craft skills, specific job safety hazards, and permit requirements
• Maintain and rank backlog based on priority and defect severity, business risk and resource availability. Adjust required start date and priority as needed. Consult with Line Coordinator, Supervisor, RE or others as needed
• Create, use, and maintain plant mini files and other technical files to include information in current and future job plans to anticipate and avoid delay
• Provide support, guidance, and technical assistance as requested by Supervisor and maintenance personnel

Procures parts and materials:

• Perform purchasing duties as required
• Stage materials and tools as required
• Identify parts/materials required on the work order materials tab
• Issue picking ticket for stock parts/materials
• Issue purchase requisition for direct parts/materials
• Monitor status of parts/materials and track receipt to identify when work orders are ready for scheduling
• Inspect job kit to ensure accuracy and readiness for scheduling

Pursues Continuous Improvement:

• Review completed work order feedback for opportunities to improve job plans, BOM’s or asset records
• Consult Supervisor, Mechanic/Technician and RE as needed to improve job plans, BOM’s or asset records
• Assemble catalog of Standard Work for Corrective jobs
• Monitor Key Performance Indicators (KPIs), schedule compliance and backlog work orders/backlog hours

The position responsibilities outlined above are in no way to be construed as all encompassing.  Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.

Scope of Position:

The Maintenance Planner is responsible for all short and long-term planning of maintenance activities. The Maintenance Planner, working closely with the Production Manager, Maintenance Manager, Supervisors, Maintenance Technicians, Maintenance Engineer, Reliability Engineer, and the Storeroom Attendant, reviews all work requests and determines objectives of the jobs, scopes and develops detailed job plans including the labor (type and quantity), materials, tools, and work procedures for repairs, and alterations for the facility and all types of equipment.  

Position Requirements

Knowledge, Skills, and Abilities:

Required:

• Demonstrated advanced skills with the standard features of various personal computer word processing and spreadsheet software (Microsoft Word and Excel, PowerPoint, Outlook, Internet, and other proprietary software).
• Experience with a computer maintenance management system (CMMS), such as BE or similar system.
• Strong interpersonal and written/oral communication skills with the ability to relate well and cooperate with others to effectively coordinate activities and accomplish goals.
• Demonstrated ability to pay attention to detail and continual diligence about follow-up.
• Strong desire to learn.
• Well organized with the ability to multi-task.
• Must be able to lead and be a part of cross-functional teams. 
• Ability to thrive in a fast-paced environment.
• Sound judgment, problem solving, and critical thinking skills.
• Ability to manage the flow of all required information and documentation.
• Ability to deliver sustainable and superior results.
   
  Education/Experience:
  Required:
   

• 3 or more years of maintenance planning experience. 
• 3 or more years of maintenance experience in a continuous operating (24/7) manufacturing environment.
• Electrical and mechanical background (preferred).
   
   
  Competencies:

• Decision Making: Identifying and understanding issues; problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences.
• Technical/Professional Knowledge and Skills: Having achieved a satisfactory level of technical and professional skill or knowledge in position-related areas; keeping up with current developments and trends in areas of expertise.
• Communication: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.
• Building Partnerships: Identifying opportunities and taking action to build strategic relationships between one’s area and other areas, teams, departments, units, or organizations to help achieve business goals.
• Stress Tolerance: Maintaining stable performance under pressure or opposition (such as time pressure, or job ambiguity); handling stress in a manner that is acceptable to others and to the organization.
• Continuous Learning: Actively identifying new areas for learning; regularly creating and taking advantage of learning opportunities; using newly gained knowledge and skill on the job and learning through their application.
• Adaptability: Maintaining effectiveness when experiencing major changes in work tasks or the work environment; adjusting effectively to work within new work structures, processes, requirements, or cultures
• Gaining Commitment: Using appropriate interpersonal styles and techniques to gain acceptance of ideas or plans; modifying one’s own behavior to accommodate tasks, situations, and individuals involved.
• Information Monitoring: Setting up ongoing procedures to collect and review information needed to manage an organization or ongoing activities within it.