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Part Time Office Manager

Date: Dec 31, 2021

Location: Mission Viejo, CA, US

Company: James Hardie

Position Summary

 

The Part Time Office Manager coordinates the office by providing specific administrative support and develops and maintains organization and coordination for the following: breakroom, supply room, security of the office, mail, facilities, and “Free Lunch Fridays.”  As a member of the Human Resources Department, the Office Manager reports to the Human Resources Manager.

 

Position Responsibilities

 

 

Provides office support by: (85%)

 

  • Maintaining the system to control access into the office including, managing distribution and maintenance of security badges, keys and visitor control;
  • Creating a process for inventory replenishment and maintenance to include the breakroom, office supplies, and “Free Lunch Friday”
  • Sorting, delivering, and sending out mail and FedEx on a day-to-day basis;
  • Answering multi-line phone;
  • Working with property management on miscellaneous requests; coordinating office updates
  • Actively participate in monthly safety and engagement committee meetings including acting as a site safety lead, and coordinating the office summer and winter parties with committee support
  • Contractor IT setup requests
  • Coordinating meeting schedules and space availability for all conference rooms; and
  • Organizing and maintaining breakroom.

 

Provides administrative support to senior department leaders: (15%)

  • Support Mission Viejo leaders with large office meeting coordination including ordering lunches, supplies, sending invitations and room setup.

 

The position responsibilities outlined above are in no way to be construed as all encompassing.  Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.

 

Quantitative Dimensions

 

 

Scope of Position:

 

The Office Manager spends the majority of his/her time supporting various items related to the successful operations of the Mission Viejo office.  He/she is required to develop and maintain systems that support the coordination of the office.  The Office Manager uses project management, interpersonal, and organizational skills to successfully coordinate and support the office.

Position Requirements

Knowledge, Skills, and Abilities:

Required:

 

  • Demonstrated advanced skills with the standard features of various personal computer word processing and spreadsheet software (Microsoft Word and Excel, PowerPoint, Outlook, Internet, and other proprietary software).
  • Superior interpersonal and written/oral communication skills with the ability to relate well and cooperate with others to effectively coordinate activities and accomplish goals.
  • Demonstrated ability to perform well in a multi-task environment.
  • Demonstrated knowledge of, or ability to learn general HR policies, practices and procedures.
  • Excellent interpersonal and organizational skills.

 

Education/Experience:

Required:

 

  • High school graduate or equivalent (advanced degree preferred).

One or more years of experience working within an administrative role or equivalent

 

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Nearest Major Market: Orange County
Nearest Secondary Market: Los Angeles

Job Segment: Administrative Assistant, Manager, Supply, HR, Office Manager, Administrative, Management, Operations, Human Resources