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Cash Specialist

Date: Jan 5, 2022

Location: Mission Viejo, CA, US

Company: James Hardie

REMOTE
United States

 

The Cash Specialist is responsible for managing, coordinating and maintaining accounts receivable records, processing cash receipts, assisting with invoicing. Do demonstrate the ability to work as part of a team to achieve expected collection results while providing excellent customer service, while working remote?

 

Position Responsibilities            

Processes cash batching and applications by: (50%)

  • Obtains the Wells Fargo and Bank of America details for ACH, Wire transfer and lockbox information from the bank internet site, on a daily basis and logs all incoming payments on the cash log.
  • Batches and allocates ACH, Wire transfers and lockbox payments per the customer’s remittance with little to no errors in allocation.
  • Manages pending and unprocessed cash receipt items as a result of the automated lockbox and system interface.
  • Providing copies of deductions or unallocated cash to the Accounts Receivable Coordinators to research and resolve.
  • Ensuring all cash receipts are batched and allocated by month-end and total AR in SAP is reconciled to the bank statement
  • Process desktop deposits, posts and allocate non-AR checks and save check images in SAP.
  • Ensures all deductions and discounts have reason codes when allocating.
  • Troubleshoots and problem solves any errors in SAP posting and allocation and brings them to the attention of IS for resolution.
  • Save all remittance information on the R: drive for auditing purposes.
  • Modify BAI2 file with corresponding check numbers and reference numbers.

Prepares and processes daily invoices by: (5%)

  • Generated daily invoicing and credit note reports and distributes them accordingly

Take ownership of VMI posting and allocations:  (15%)

  • The Cash Specialist II will working with the AR Coordinator to locate VMI invoicing/shipment reports and allocate payments leaving only discrepancies in pricing or quantity on the AR.
  • Save copy of all invoice/shipment reports on the credit drive.
  • Cash allocation of VMI need to be completed by EOM within reason.

Invoice and Credit Output (10%)

  • Cash Specialist will be responsible for ensuring all AR documents reach the customer whether it be EDI, email or fax.
  • Troubleshooting for any output errors and networking with IS department to resolve issues.
  • Test enhancements and document new processes.

Build a Strong Understanding of Outside Vendor and Develop Relationships (10%)

  • Develop and maintain a relationship with outside vendors that provide services as they relate to cash receipts.
  • Obtain training and become proficient in the inner workings of High Radius as it relates to the cash receipts, propose enhancements, participate in test of solutions and upgrades to the system.

Special Projects (10%)

  • Assist with special projects as needed.  Automation of Canadian banking into SAP.

 

The position responsibilities outlined above are in no way to be construed as all encompassing.  Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.

 

Requirements:

  • Associate’s degree and/or equivalent work experience (Bachelor’s degree preferred).
  • Three or more years of experience in cash posting and allocating and a basic understanding of accounting..
  • Experience in ERP systems software (SAP preferred).
  • Demonstrated knowledge of full cycle accounts receivable process and procedures; i.e. collections, cash applications, and reconciliation of payment disputes.
  • Superior interpersonal and written/oral communication skills with the ability to relate well and cooperate with others to effectively coordinate activities and accomplish goals.
  • Demonstrated ability to act independently upon information and make decisions that achieve optimal results.
  • Demonstrated ability to effectively take action to solve problems while exhibiting sound judgment and successful stress tolerance.
  • Ability to handle stress and perform under pressure in meeting deadlines.
  • Excellent ability to maintain confidentiality.  
  • Demonstrated ability to apply attention to detail when allocating cash receipts.
  • Demonstrated ability to identify and understand issues and resolve customer inquiries and develop appropriate solutions quickly and effectively.
  • Willingness to work as part of a team and contribute to the success of the group.
  • Willingness and ability to accept and take on more projects and responsibility as requested.
  • Ability to prioritize and organize assignments as necessary.
  • Excellent file maintenance and organizational skills.
  • Ability to operate a variety of office equipment; including copy, facsimile and printing machines.
  • Willingness to deliver daily bank deposits to the bank.
  • Demonstrated intermediate skills with the standard features of various personal computer word processing and spreadsheet software (Microsoft Word and Excel, PowerPoint, Outlook, Internet, and other proprietary software).

 

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